2022 Parish Council Minutes of Meetings

May 2022 Minutes

Annual Parish Council Meeting of East Stockwith Parish Council

17th May 2022 at 7pm - Held at Grosvenor House

DRAFT Minutes

Present:  Cllr D Forington, Cllr W Forington, Cllr C Connolly, Cllr C Bainborough, Cllr A Harris.

Apologies: Cllr C Kernan, Cllr J Barratt, Cllr L Clews.

In attendance: Jenny Barnett, Clerk

1. Elections

Election of Chairman

  • Cllr David Forington was nominated as Chairman and duly elected
  • Proposed:  Cllr A Harris      Seconded: Cllr C Bainborough

Election of Vice Chairman

  • Cllr Will Forington was nominated as Vice Chairman and duly elected.
  • Proposed: Cllr C Bainborough      Seconded: Cllr A Harri

2. Draft Minutes of the ESPC meeting 16th March 2022 agreed as a true and accurate record.

3. Matters arising from the minutes

  • The state of Carr Lane, including detailed information about the issues and photographs, was reported on FixMyStreet. LCC responded and will be investigating. QuickLine to be contacted regarding Fibre upgrades. The new benches to be placed at the memorial site is work in progress. The previous benches to be offered, free to collect (information to be placed in newsletter and village notice board). It was noted that the tree near to the original war memorial requires pruning. 

4. Finances

  • Financial position at bank 31.03.22 and year end bank reconciliation   = £8,903.77
  • Certificate of Exemption AGAR Form 2 2021/22 agreed and signed by Chairman and RFO/Clerk
  • Annual Internal Audit Report 2021/22 agreed and signed by RFO/Clerk
  • Annual Governance Statement 2021/22 agreed and signed by Chairman and RFO/Clerk
  • Accounting Statements 2021/22 agreed and signed by RFO /Clerk followed by the Chairman 
  • Notice of Public Rights and Publication of AGAR documents will be available on reasonable notice. This by application to Jenny Barnett at eaststockwithparishcouncil@gmail.com on Monday 13 June 2022 and ending on Friday 22 July 2022. Notice to be displayed on website and village notice board.
  • Financial position at bank 29.04.2022 = £13,903.77
  • Fixed assets reviewed. Clerk to compile and send updated list of assets to all Cllrs for final agreement and inform Insurance Company.
  • VAT Claim to 30.11.21 for £378.73
  • Clerk’s salary and PAYE – cheques to be signed. 

5. Policies

  • Cllrs to review ESPC policies. 

6.  Meeting closed at: 8.15pm                             Date of next meeting: 19th July 2022